Housing Commission RFPQ
Open Date: 18-MARCH-2024
Close Date: 22-APRIL-2024
Country: United States, Michigan, Macomb County
Procurement Method: Proposal
Description
The Commission is looking for competitive Qualification and Fee Proposals from Contractors with demonstrated, successful property management experience, knowledge of the local property management business, and experience with administering the HCV Program.
The final selection will be the Contractor whose Qualification and Fee Proposal the Commission determines are most advantageous to the Low Income Housing Program and the HCV Program.
Although all HUD and state regulations must be obeyed, the Commission is prepared to allow the Contractor the maximum flexibility possible in providing the Management Services. There are some matters for the Contractors to consider, however, when preparing their qualification packages, these special considerations include:
The Commission has an annual budget for the Facility’s operations based on the Commission’s periodic Contribution Contract and the projected rent revenues. All of the budgeted items are expected to be handled by the successful Contractor within the budgeted amounts, absent extraordinary, unexpected circumstances. The Commission will pay for the budgeted expenses and an annual management fee payable in monthly installments. In addition, the Contractor will be paid a HUD-determined administration fee for HCV Program administration.
Unlike private market housing or some other federally subsidized programs, the “total revenue” available for each public housing development is largely fixed. Revenue cannot be increased as a result of rent or subsidy increases. Therefore, the Contractor must be fully confident that it can provide the services that it claims can be provided, given the “total revenue” available to operate the Facility.
The Contractor will have the responsibility of administering the HCV Program, including screening, and assigning applicants and residents on behalf of the Commission for the Facility for determining eligibility, approving housing units and inspecting housing units.
Although the Commission is a public agency, the Contractor will be expected to uphold the same fiduciary and professional responsibilities and courtesies that it would have for a private owner.
Public housing regulations require some reporting that is unique to public housing and differs from other subsidized housing programs. The Contractor may be required to submit management or financial reports in formats somewhat different than it may otherwise utilize. For example, the Contractor will be expected to use the HUD chart of accounts for financial reporting.
Public housing regulations governing lease and grievance procedures require use of some procedures that are unique to public housing. These include, but are not limited to, the right of all public housing residents to a grievance hearing for actions that adversely affect them and a thirty (30) day grace period before maintenance charges can be assessed. Public housing lease and grievance rules are governed by 24 CFR Part 966.
The Contractor will be required to abide by all applicable procurement procedures. Formal public bidding will be required for all contracts exceeding threshold amounts set forth in the Commission’s procurement policy, which may be updated during the Contract term.
Public housing regulations require public housing authorities (PHAs) to pay HUD-determined wages for maintenance mechanics and laborers in accordance with Section 12 of the U.S. Housing Act of 1937, as amended. The successful Contractor will be bound by these regulations.
The Contractor will be provided with substantially the same amount of operating funds to operate the Facility as the Commission receives. Contractors should be aware that as a PHA, the Commission does not pay real estate taxes but instead makes a payment in lieu of taxes (PILOT), which represents approximately ten percent (10%) of the rent roll. The Commission also has no debt service payments. Based upon experience, the Commission believes that the revenue available to manage the Facility is sufficient for effective, professional management, including the management fee.
Presently, the Commission utilizes services furnished without charge from the Charter Township of Clinton which are likely not to be continued, including electronic and data processing, management and certain financing functions.
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